Virginia Addendum
In the event of a conflict between the Handbook and any provision of an applicable Addendum, the conflict will be resolved as follows:
- If a benefit provided by the University is more generous than the benefit provided in the applicable Addendum, the University will offer the employee the more generous benefit unless such benefit is limited by statute (e.g., to residents of or employees working in Colorado).
- If a University policy or procedure provides an employee with more protection than that provided under the applicable Addendum, the University’s more protective policy or procedure will apply to internal University processes, and the policy or procedure specified in the applicable Addendum will apply to external proceedings in the applicable state or local agency.
For example, if the University’s Discrimination and Harassment Policy includes more protected statuses than a particular state provides, the University’s Discrimination and Harassment Policy and the applicable procedures established by the Office of Equal Opportunity & Title IX (EOIX) will apply to a report or complaint filed with EOIX. For a complaint filed with the state or local civil rights agency, the protections afforded under the state Addendum will apply.
Employees with questions about the Handbook or any applicable Addendum should contact their HR Partner at AskHRPartners@21333b.com.
Virginia
Crime Victim Leave
For purposes of this policy, “family member” includes a spouse, child, or parent or legal guardian of a victim who is a minor or physically or mentally incapacitated. “Victims of crime” include individuals who have suffered physical, psychological, or economic harm as a result of certain crimes, including, but not limited to, assault and battery, stalking, violation of a protective order, sexual battery, attempted sexual battery, maiming, and driving while intoxicated.
Employees must provide the University of Denver reasonable advance notice of the need to take time off under this policy, if practicable. If advance notice is not practicable, employees must provide notice as soon as practical. The University of Denver may request reasonable documentation of the need for such leave, including a copy of the form provided to the employee by the applicable law-enforcement agency pursuant to subsection A of Section 19.2-11.01 of the Virginia Code, and, if applicable, a copy of the notice of each scheduled criminal proceeding that is provided to the employee.
The University of Denver will treat all information related to an employee’s leave pursuant to this policy as confidential. The University of Denver will not discriminate or retaliate against employees for requesting or taking leave in compliance with this policy. Employees may use available vacation and/or paid sick leave during otherwise unpaid time off taken under this policy.
Election Officer Leave
Virginia employees who are appointed by an electoral board to serve as members of a local electoral board, as assistant general registrars, or as officers of election may take unpaid time off to serve at a polling place on election day or at a meeting of the electoral board following the election to ascertain the results of such election.
Employees must provide the University of Denver reasonable advance notice of their need to take time off under this policy. Employees taking leave under this policy will not be required or requested to use vacation or sick leave. If an employee serves as an election officer for four or more hours, including travel time, they will not be required to start a shift that begins on or after 5:00 p.m. on the day of service or before 3:00 a.m. on the day following the day of service.
Equal Employment and Anti-Discrimination Policy
This is only an excerpt of the University of Denver’s Non-Discrimination Statement and Discrimination and Harassment policy with state specific information included in italics. Please refer to the complete policy for further information.
The University of Denver is an equal opportunity employer and makes employment decisions based on merit and University needs. Creating an inclusive and professional environment where employees feel comfortable, safe, and free from inappropriate and disrespectful conduct is one of the University’s core values.
The University of Denver does not discriminate against (in any aspect of employment, including recruiting and hiring, job assignment, compensation, opportunities for advancement, promotion, transfers, evaluation, benefits, training, discipline, and termination), nor does it tolerate harassment by any person, including, co-workers, supervisors, and third parties, on the basis of the following Protected Characteristics: In Virginia: race, hair (including hair texture, hair type, and protective hairstyles such as braids, locks, and twists that are historically associated with race), color, religion, national origin, sex (including pregnancy, childbirth, related medical conditions, and lactation), sexual orientation, gender identity, age (40 and older), marital status, disability, and genetic information.
Information about the Virginia Council On Human Rights can be found at www.oag.state.va.us/programs-initiatives/human-rights or by calling 804-225-2292.
Jury Duty Leave
The University of Denver encourages all employees to report for jury duty and provides Virginia employees with unpaid time off for jury duty service. While leave to serve on a jury is unpaid, exempt salaried employees will not have their pay reduced for any week in which they work and also miss time to serve on jury duty.
After receiving a summons for jury duty, employees must provide notify the University of Denver with advance notice of the summons as soon as reasonably possible. The University of Denver may request reasonable documentation providing proof of jury duty service to the extent permitted by law. The University of Denver will not discharge, discipline, retaliate against, coerce, or otherwise penalize employees who are absent to attend judicial proceedings in response to a summons for jury duty.
Employees who are summoned for jury duty and take unpaid time off pursuant to this policy and appear for four or more hours (including travel time) for jury duty in one day will not be required to work on a shift beginning on or after 5 p.m. that same day, or before 3 a.m. the following day.
The University of Denver will not require or request employees use vacation or paid sick leave for time spent responding to a jury duty summons, participating in jury selection, or actually serving on a jury.
Meal and Rest Breaks
Non-exempt Virginia employees under 16 who work at least five hours in their workday are entitled and expected to take an unpaid, off-duty, 30-minute meal break. Employees will be relieved of all duties for the full meal break and are free to leave the premises during that time. Failure to take full meal breaks is a violation of University of Denver policy, which may subject employees to disciplinary action, possibly including termination of employment.
Military Service Leave
This is only an excerpt of the University of Denver’s Leave of Absence policy with state specific information included in italics. Please refer to the complete policy for further information.
Virginia employees who are members of the Virginia National Guard, Virginia State Defense Force or naval militia called to state active duty are entitled to take unpaid leave from their position with the University of Denver. Employees taking leave under this policy may use available vacation and/or paid sick leave during a period of active service, but the University of Denver will not request or require them to do so. The choice is solely within the discretion of the employee.
Organ & Bone Marrow Donation Leave
This policy applies to Virginia employees who (i) have been employed by the University of Denver for at least 12 months and (ii) have worked at least 1,250 hours during the previous 12 months.
Virginia employees may take up to 60 business days of unpaid leave in a 12-month period to serve as an organ donor and up to 30 business days of unpaid leave in a 12-month period to serve as a bone marrow donor. This leave does not run concurrently with leave taken under the FMLA.
Employees must provide the University of Denver reasonable advance notice of the need to take leave under this policy. The University of Denver may request reasonable documentation of the need for such leave, including, but not limited to, written verification from a physician of employees’ status as an organ or bone marrow donor and of the medical necessity for the donation of the organ or bone marrow.
Leave taken under this policy will not constitute a break in the employee’s continuous service for the purpose of salary adjustments, sick leave, paid leave, or other employee benefits. Upon return from leave, the University of Denver will restore the employee to the position they held when the leave began or to a position with equivalent seniority status, employee benefits, pay, and other terms and conditions of employment. The University of Denver will not discharge, fine, suspend, expel, discipline, or discriminate against an employee for taking leave under this policy.
Social Security Number Privacy Policy
Virginia employees will not have their SSNs as their identification number or included on any identification or access card or badge.
Witness Duty and Court Attendance Leave
Virginia employees may take unpaid time off to appear in court to comply with a subpoena, summons, or court order requiring their appearance, including their appearance as a witness unless they are a defendant in a criminal case.
Employees must provide the University of Denver reasonable advance notice of the need to take time off under this policy. The University of Denver may request reasonable documentation reflecting the need for such leave. The University of Denver will treat all information related to an employee’s leave pursuant to this policy as confidential, except as required by law. The University of Denver will not discriminate or retaliate against any employee for requesting or taking leave in compliance with this policy.
The University of Denver will not require it, but employees may use available vacation or paid sick leave during otherwise unpaid time off taken under this policy.